Exam rules

1. Purpose and scope

These exam regulations describe how the examination of qualifying courses at Winc Academy is organized. The rules apply to all participants who participate in Winc Academy courses that conclude with a qualifying test or final assignment and that lead to a certificate.

2. Definitions

• Examination: the whole of testing that leads to a successful or unsuccessful assessment.
• Qualifying test: a test, final assignment or project that determines whether the learning outcomes have been achieved.
• Assessor: authorized reviewer of a qualifying test.
• Board of Examiners: independent committee that supervises the examination.
• Four-eye principle: assessment by at least two independent reviewers.

3. Learning outcomes

The examination is based on pre-determined learning outcomes per course. These learning outcomes are set out in the course description and form the basis for the assessment criteria for the qualifying test.

4. Method of examination

Winc Academy courses are qualified with a practical test, such as a final project, case or assignment. The form of examination is in line with professional practice and is further detailed for each course in programme-specific documentation.

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5. Assessment

• The assessment of the final project takes place on the basis of established assessment criteria.
• The review is pass/fail.
• The participant always receives feedback on the end result, indicating how far the learning outcomes have been achieved.
• The assessment is carried out according to the four-eyes principle:
  
  1. one content assessor;
  2. one independent second reviewer.
• In case of doubt or difference of opinion, the Board of Examiners decides.

6. Independence and AI use

Upon submission, the participant declares that the final project was carried out independently.
The use of AI tools is permitted provided that:

• it makes it transparent which tools were used;
• the participant understands and can explain what AI has contributed.

In case of doubt about independence or understanding, an oral defense may be made mandatory by the Board of Examiners.

7. Retake

If the qualifying test is assessed as insufficient, the participant is entitled to one retake. The second chance takes place on the basis of feedback received from the assessor (s) and within the specified access period of the course. If the second chance requires additional time outside the original access period, extension of access to the learning environment and guidance may be necessary. There may be additional costs associated with this extension. The current renewal fee is €25 per month.

A second retake is only possible after approval by the Board of Examiners.

8. Validity and Certification

If the assessment is satisfactory, the participant will receive a certificate from Winc Academy of the completed course. Certificates have no expiration date unless explicitly stated otherwise.

9. Board of Examiners

Winc Academy has set up an independent examination board that monitors the quality, independence and care of the examination, monitors the application of assessment criteria and handles objections and appeals.

10. Objection and appeal

If a student does not agree with the assessment of a qualifying test, an objection can be filed with the Board of Examiners.

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Appeal procedure:

• The objection shall be submitted in writing.
• This occurs within 14 days of the announcement of the assessment result.
• The objection will be sent to examencommissie@wincacademy.nl.
• In the objection, the student explains with reasons why he or she does not agree with the assessment.

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The Board of Examiners will carefully assess the objection and can:

• request additional information;
• have a reassessment carried out;
• request an oral explanation or defense.

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The student receives a motivated decision from the Board of Examiners.

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Contact with the Board of Examiners:

Students can contact the Board of Examiners via examencommissie@wincacademy.nl.

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All messages to the Board of Examiners are treated confidentially. The student will receive a confirmation of receipt of his or her message within 3 working days.

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External dispute resolution: if the student does not agree with the outcome of the objection procedure, he or she can make use of the external dispute resolution via the NRTO, to which Winc Academy is affiliated.

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11. Administrative supervision

Winc Academy has an administrative supervisory body that monitors the continuity and quality assurance of the organization. This body is independent of the implementation of teaching and examination and is not involved in individual assessments or objection procedures.

12. Determination and validity

These examination regulations have been established by the Winc Academy Board of Examiners. The regulations are periodically reviewed and updated if necessary.

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